Our department maintains efficient and transparent payment procedures, ensuring a smooth experience for vendors. With a commitment to timely and accurate payments, we follow a rigorous process to review and verify invoices and purchase orders. 供应商 can trust that their payment information is handled securely, with strict adherence to data protection policies and encryption protocols. By providing a reliable and trustworthy payment process, ODU fosters strong relationships with vendors, promoting a collaborative and mutually beneficial partnership.
Vendor Responsibilities
To avoid payment delays, vendors should:
- Never deliver goods/services without first obtaining a purchase order number or corporate charge card number.
- 包括 正确的 purchase order number on 每一个发票 to ensure prompt payment.
- Understand what constitutes a 正确的发票. Without a 正确的发票, payment cannot be processed.
Submitting an Invoice
Invoices should NOT be sent to the department. Doing so may delay payment.
Outstanding 支付
应付账款 is responsible for ensuring that all vendor payments are made timely and accurately. However, no payment can be issued until an invoice is received in the 应付账款 department AND the department has provided payment authorization.
Prompt Payment Statutes - Code of Virginia, Sections 2.2-4347到2.2-4356和2.2-5004 - promote sound cash management and improved vendor relationships by ensuring timely payments for goods and services.
About Payment Due Dates:
- Old Dominion University is required to pay for all completely delivered goods and services by the required payment due date.
- 支付 may be processed earlier than the required due date - if the vendor's cash discount terms are advantageous.
- The required payment due date is established by the terms of the contract. If no contract exists, ODU is required to pay invoices 30日历天 after receipt of a 正确的发票, or after receipt of the goods/services, whichever date is later.